• Project Accounting:
  • Invoice commercial landscape projects using AIA forms.
  • Track and document change orders, ensuring accurate billing and proper revenue recognition.
  • Prepare work-in-progress reports, providing visibility into project profitability and completion.
  • Ensure proper allocation of project expenses.
  • Coordinate lien waiver process, ensuring compliance with contractual requirements.
  • Manage certificates of insurance (COI) for commercial & concrete projects, verifying coverage and maintaining updated records.
  • Update and maintain project tracking spreadsheets, recording project-related financial information and milestones.
  • Analyze hours worked by employees and compare them against billable hours to ensure accurate billing and cost recovery.
  • Update and maintain proposed/captured analysis reports, tracking project progress and revenue projections.
  • Collaborate with the owner to update the company revenue plan, incorporating new projects and adjustments.
  • Prepare job costing reports to analyze the profitability of individual jobs and departments.
• Financial Reporting:
  • Prepare and analyze monthly, quarterly, and annual financial statements, including profit and loss statements, balance sheets, and cash flow statements.
  • Ensure accuracy and completeness of financial records, adhering to generally accepted accounting principles (GAAP).
  • Conduct financial analysis and provide meaningful insights to the management team for informed decision-making.
  • Conduct year-over-year financial analysis and monitor key financial metrics and performance indicators, identifying trends and areas for improvement.
• Inventory Management and Asset Tracking:
  • Oversee inventory tracking and valuation processes.
  • Coordinate with the operations team to ensure accurate inventory records and reconciliation.
  • Help track and maintain records of company assets, including equipment and property.
• Sales and Use Tax Return:
  • Prepare and submit sales and use tax returns in compliance with applicable regulations.
  • Stay updated with changes in sales and use tax laws, ensuring proper compliance.
• General Accounting:
  • Coordinate month-end and year-end closing processes, ensuring timely and accurate financial reporting.
  • Coordinate with auditors for annual financial reviews and prepare necessary documentation.
  • Oversee day-to-day accounting activities, including general ledger maintenance.
  • Review and approve journal entries, ensuring accurate recording of financial transactions.
• Budgeting and Forecasting:
  • Collaborate with department heads to develop annual budgets and forecasts.
  • Monitor and analyze budget variances, providing recommendations for cost control and efficiency improvements.
  • Prepare financial reports and presentations for management and stakeholders to communicate financial performance and forecasts.
• Yearly Tax Returns:
  • Assist external tax advisors in the preparation of the company’s yearly tax returns.
• Accounts Receivable:
  • Assist with the management of accounts receivable processes, collections, and customer payment applications.
  • Assist with monitoring and following up on outstanding customer balances.
  • Prepare and analyze accounts receivable reports, providing insights on cash flow and collections.
• Borrowing Base Preparation:
  • Assist in the preparation of the borrowing base for the company’s line of credit with the bank, providing accurate financial information to support borrowing capacity.
• Team Management and Leadership:
  • Supervise and mentor accounting staff, providing guidance and support to ensure accurate and timely completion of tasks.
  • Foster a positive work environment, promoting teamwork, professional development, and knowledge sharing.
  • Stay updated with industry trends, accounting regulations, and best practices, and share relevant information with the team.

Essential Knowledge, Skills and Abilities:

• Bachelor’s degree in Accounting, Finance, or a related field. A Master’s degree or CPA (Certified Public Accountant) qualification is preferred.
• Proven experience (5+ years) in accounting or finance roles, with at least 2 years in a supervisory or senior-level position.
• Strong knowledge of accounting principles, financial analysis, and reporting standards (GAAP).
• Proficient in financial software and systems, such as ERP systems, Excel, and accounting software (e.g., QuickBooks, SAP).
• Excellent analytical and problem-solving skills, with attention to detail and accuracy.
• Experience in construction, landscape, or related industries preferred.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Demonstrated leadership abilities and the capacity to mentor and develop junior team members.
• Ability to work in a fast-paced environment, meet deadlines, and adapt to changing priorities.