The Vice President of Finance / CFO will be responsible for planning and implementing the company’s financial management strategy and contributing to the organization’s overall strategic goals.  Key roles will be advisory to the President / CEO and management of the organization’s finance and capital projects activity.  Overall responsibilities include supervision of administrative and operations staff in areas of finance including financial management, accounting, audit, human resources, museum store, risk management, and technology. This full-time position serves as a key member of the organization’s Leadership Team. 

Key Responsibilities:

• General:
  • Serve as a key member of the company’s Leadership Team, providing financial oversight and helping to implement the organization’s overall vision and strategy.
  • Manage and develop finance and operations staff, ensuring that each staff member has the necessary training and resources to achieve their work goals.
  • Serve as Board Treasurer.
• Financial Management:
  • Present and communicate critical financial matters and risks to President / CEO on a regular basis.
  • Review, establish and monitor internal control procedures to ensure all financial information is valid, reliable, and properly accounted for.
  • Serve as the primary staff liaison to BOT Finance and Audit Committee, working with the Finance and Audit Committee Chair and business office staff to analyze, develop, and present accurate, clear, and timely communication and reporting on the organization’s operating results and financial status to both staff and the Board of Trustees.
  • Ensure monthly financial statements are accurate and provide clear and timely information about the organization’s financial position.
  • Develop and oversee a reliable cash flow projection process and reporting mechanism, which includes maintaining minimum cash thresholds to meet yearly operating needs.
  • Effectively communicate and report financial matters at meetings of the Board’s Finance and Audit Committee.
  • Set financial strategy and develop long-term forecasting and planning for spending plans.
  • Oversee and lead the process to develop an annual spending plan for its operations as well as capital projects and new initiatives, working in close coordination with key staff and Finance and Audit Committee.
  • Oversee payroll processes.
  • Work closely with the Finance and Audit Committee and outside advisors to ensure that cash reserves and endowment comply with established policies.
  • Oversee the implementation of the museum’s annual audit, working with external auditors and Finance and Audit Committee.
•  Operations:
  • Provide oversight of human resources processes and practices, including compensation, benefits, recruiting, training, performance evaluations, policies, and enhancement of the organization’s work environment.
  • Oversee project management staff in planning and management of capital expense projects at the organization.
  • Provide oversight of store management and retail processes and accounting.
  • Develop and maintain a process for assessing risk across the organization and execute appropriate strategies to minimize risk.
  • Review, enhance, and maintain policies and procedures for purchasing and contracts.
  • Other related duties as assigned.

Minimum Qualifications:

• A bachelor’s degree in business, finance, management, accounting or closely related field.
• Five or more years of experience in a senior management role, preferably in a nonprofit organization, or equivalent experience.
• Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP).
• Able to keep privileged information confidential.
• Proven ability in coordinating audit activities, managing financial plan reporting, financial plan development and analysis, managing AP/AR, GL, payroll, and investment portfolios.

 Desired Qualifications:

• Strong analytical capabilities related to financial planning, data analysis, and forecasting.
• Demonstrated professional experience in financial management, ideally in the nonprofit sector.
• A strategic mindset in Board of Trustee structuring work and in delivering analysis.
• Demonstrable project management capability, especially in facility development.
• Knowledge and familiarity of HR policies and Employment law.

Skills and Competencies:

In addition to the qualifications, the ideal candidate should also possess the following skills and competencies:

• Demonstrated skill with accounting software and Microsoft Office.
• Outstanding written and oral communication skills.
• Excellent people skills, with experience in collaboration with staff, board, and outside partners / vendors.

 

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